2008 July/December Client Semi-Annual Report Filings due January 15, 2009
TO: Chief Administrative Officers of Registered Clients
FROM: Herbert Teitelbaum, Executive Director
DATE: December 5, 2008
RE: 2008 July/December Client Semi-Annual Report Filings due January 15, 2009
2008 Filing Requirements: Semi-annual reports are required to be filed by any client retaining, employing or designating a lobbyist or lobbyists, whether or not any such lobbyist was required to file a bimonthly report, if it is reasonably anticipated that during the year an amount in excess of $5,000 of combined reportable compensation and expenses for lobbying will be expended or incurred. If this threshold is exceeded between January through June, a second Client Semi-Annual Report is required to be filed for the period of July through December, even if no further monies are expended, unless the agreement or authorization with your lobbyist terminated on or before June 30, 2008. IMPORTANT: For a client who retains or employs multiple lobbyists, these lobbyists must register using the same exact client name. Registering with variations of the same client name will cause the Commission to send out delinquent report notices and may subject you to an assessment of a civil penalty fine. If your "client name" varies between your lobbyists, a separate Client Semi-Annual Report is required to be filed for EACH lobbyist, including the accompanying $50 non-refundable filing fee.
Any filing fees paid by check must be paid separately from other filings; i.e. one check per filing, made payable to the New York State Commission on Public Integrity. Any check that includes filing fees for more than one report will be returned to you by the Commission. Each Client Semi-Annual Report must be accompanied by a $50, non-refundable, filing fee.
All clients filing online should carefully review their Client Profile to ensure all information is accurate prior to submitting their 2008 July/December Client Semi-Annual Report.
IMPORTANT: The Lobbying Act provides that the chief administrative officer of any organization required to file a statement or report is the person responsible for making and filing such statement or report, even if some other person has been designated by the organization to make and file such statement or report. Please note, a designation of such other person does not relieve the chief administrative officer of liability due to a failure to file, late filing, or false filing of any report(s).
Please note “Public Corporations” required to file Client Semi-Annual Reports are required to pay the $50 Client Semi-Annual Report filing fee.
If you already file online, there is no need to request a new User ID and password, unless the responsible person has changed. In that case, we urge you to submit your Profile Update immediately to avoid delaying your electronic filing of the 2008 July/December Client Semi-Annual Report, which is due January 15, 2009.
Please be advised, the Commission sends informational bulletins from the following e-mail addresses: cpi@nyintegrity.org, helpdesk@nyintegrity.org and education@nyintegrity.org. Please check all spam controls, firewall settings and blocked sender lists/white lists to ensure they accept delivery from the Commission’s e-mail addresses.
All Commission reporting forms and instructions are available on the Commission’s website. Always check our website for the most up-to-date information and latest forms at www.nyintegrity.org.
If you have any questions regarding reporting requirements, or the online filing system, please contact Commission staff at (518) 408-3976. The Commission’s Training and Educational Services Unit is also available to assist you with a variety of class schedules, as well as provide any assistance you may require regarding the use of the online filing system.